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However, it’s also everyone invitee’s professional responsibility to make sure they understand. Yes, technically it’s the coordinator/manager’s responsibility to explain (preferably in an agenda beforehand - please see samples here). When a bunch of people wind up on a video conference with only vague understandings why they’re there, it isn’t such a laugh. I suppose you wonder why I’ve gathered you here today… is a longstanding punch line when a group of random people wind up huddled together staring at each other like a family of prairie dogs. Know and share the who, why, when and where. Best practices for video conferencing: guidelines to avoid tech disasterġ. Get comfortable with the tools, lock down the logistics, take ownership of that virtual room - and use these tips to ensure your remote video sessions are productive.

However, non-techies please note, great video conference protocol is as much about logistics, communication and preparation as it is about tech skills. It’s true that to make a good showing in a video conference, some familiarity with the tool is required. But people who didn’t grow up Facetiming or using Snapchat to talk to friends and family do tend to feel awkward when they first start using Webex, Zoom or Google Hangouts to conduct business. Video conferencing is a great convenience to the distributed workforce: virtual meetups can replace many in-person appointments, from job interviews to pitch meetings to recording sessions to team-building activities. Yet transitioning to this setup requires gaining some new skills and familiarities. Most of the modern workforce’s dream is to move to a remote office setup - whether to spend more time with family, live in a more affordable area, or work for a great company without being physically in the same location.